Board Liaison/External Affairs and Operations Coordinator - Golden LEAF

About Organization Section

Golden LEAF’s mission is to increase economic opportunity in North Carolina’s rural, tobacco-dependent, and economically distressed communities through leadership in grantmaking, collaboration, innovation, and stewardship as an independent and perpetual foundation.

The Golden LEAF Foundation is a nonprofit organization established in 1999 to receive a portion of North Carolina’s funding from the 1998 Master Settlement Agreement with cigarette manufacturers. Golden LEAF has worked to increase economic opportunity in North Carolina’s rural and tobacco-dependent communities through leadership in grantmaking, collaboration, innovation, and stewardship as an independent and perpetual foundation.

For more than 25 years, the Foundation has provided lasting impact to tobacco-dependent, economically distressed, and rural areas of the state. In fiscal year 2025, Golden LEAF helped create 1,665 jobs, more than $116 million in new payrolls, and more than 4,722 workers trained or retrained for higher wages.

Governed by a board of directors appointed by leaders of NC’s legislative and executive branches, Golden LEAF has focused on critical issues facing North Carolina communities including bringing jobs and building industry by providing resources to communities, awarding scholarships to local students and administering the state’s relief efforts following natural disasters.

Position Description

The Golden LEAF Foundation seeks a resourceful problem-solver who enjoys both strategic work and hands-on logistics to serve as Board Liaison/External Affairs and Operations Coordinator. This role provides administrative, facilities, and operational support to ensure the smooth functioning of the Foundation’s office and Retreat Center. This role also supports external and internal engagement activities and serves as a key liaison to the Board of Directors, managing logistics, materials, and communications for Board meetings and related events. This position reports to the Director of Operations and works closely with the Vice President/Chief of Staff.

Job Responsibilities

Administrative and Operational Support

-- Performs general administrative tasks, e.g. generating, proofing, obtaining signatures for, and preparing and mailing letters and supporting the maintenance of minutes of meetings of the Foundation’s Board of Directors

-- Books travel arrangements (hotel, rental vehicle, etc.) for staff as directed

-- Manages incoming calls and directs general voicemail inquiries to appropriate staff

-- Maintains office supply inventory and keeps common areas stocked and organized

Liaison to the Board of Directors (reports to Vice President/Chief of Staff)

-- Lead efforts to execute in person Board meetings in collaboration with the Vice President/Chief of Staff, A/V Tech Coordinator, and others to ensure success of each meeting.

-- Arranges all vendors including catering and hotels

-- Develops and maintains the handbook for Board Meetings

-- Serve as liaison to the Board of Directors:

-- Manage and track information regarding attendance

-- Develops and disseminates logistical information to Board, staff, and consultants, and speakers

-- Manages Board materials, which includes posting to internal software system for Board and staff

Qualifications

Minimum Qualifications

-- At least two years of relevant professional experience supporting administrative functions. -- Internship or fellowship experience may be counted toward this requirement.

-- Demonstrated ability to manage multiple, competing priorities.

-- Strong written and verbal communication skills.

-- Demonstrated proficiency in use of common software programs, including Microsoft Outlook, Word, PowerPoint, and Excel. Golden LEAF uses OneDrive. 

Preferred Qualifications

-- Experience planning and executing events (e.g., Board meetings)

-- Demonstrated experience using project management tools to track and manage tasks (Golden LEAF uses Asana)

-- Experience with managing data or systems (Golden LEAF uses BoardEffect, a Diligent platform for Board materials)

Work Location and Schedule

This position will be based at the Golden LEAF office at 301 N. Winstead Avenue in Rocky Mount, NC. This position is expected to work from the office five days per week. Some travel, including overnight travel, within North Carolina is expected (approximately 3 times per year for board meetings).

Salary and Benefits

The Board Liaison/External Affairs and Operations Coordinator is a full-time (35-40 hours per week), non-exempt position with compensation and benefits commensurate with responsibilities and experience. This position has an anticipated hiring range of $23 – $28 per hour, depending on qualifications and experience. 

Golden LEAF provides the following benefits to employees:

-- Golden LEAF paid contributions to a 403(b) retirement plan with no required contribution by the employee. There is no waiting period for participation in the 403(b) retirement plan.

-- Enrollment in Golden LEAF’s medical insurance plan, with options for family coverage. 

-- Enrollment in Golden LEAF’s dental plan, with options for family coverage.

-- Enrollment in a vision coverage plan for the employee and dependents, at no cost to the employee.

-- Enrollment in a long-term disability insurance plan and a life insurance plan, at no cost to the employee.

-- Supplemental insurance plans, including cancer, critical illness, and additional life insurance, are available with premiums deducted from payroll.

-- Annual leave and sick leave. Golden LEAF has 13 official holidays per year.

-- Parental leave, after completion of one year of service. 

How To Apply

Visit the Golden LEAF website at: https://goldenleaf.org/job-listings/board-liaison-external-affairs-and-operations-coordinator/